Payroll Management System
Run payroll in minutes and get the deductions right
A payroll system that calculates pay, applies statutory deductions and produces the payslips, payment files and returns your team needs.
If you prepare payroll, you know the last week of the month. You are checking attendance, updating a spreadsheet that only you understand, working out deductions and hoping no rate changed since the last run. One broken formula affects every employee at once, and a wrong return brings a penalty.
Your people should be paid correctly and on time without it costing you a week of worry. We build payroll systems that hold your staff records, apply the current deductions and produce the payslips, payment files and returns you need, so pay day becomes routine.
It suits businesses, schools, hospitals, NGOs, SACCOs and any organisation with permanent, contract or casual staff.
Everything it covers
One system in place of the notebooks, spreadsheets and separate tools.
- Employee records and contracts
- Basic pay, allowances and benefits
- PAYE, NSSF, SHIF and Housing Levy
- Loans, advances and other deductions
- Overtime and casual workers
- Leave and attendance
- Payroll approval before closing
- Payslips by email, SMS or print
- Bank and M-Pesa payment schedules
- Statutory return files
- Departments and cost centres
- P9 and year-end summaries
- Payroll history and audit trail
- Payroll cost reports
Staff records in one place
Everything payroll depends on is kept with the employee, so each run starts from accurate details.
For each employee you can keep:
- Personal, tax and bank or M-Pesa details
- Job title, department and pay grade
- Contract type: permanent, contract or casual
- Allowances and benefits
- Documents such as contracts and certificates
- Start and end dates, so joiners and leavers are paid correctly
Pay worked out for you
Set up how each person is paid once. Every month the system does the arithmetic the same way, without a formula to break.
In each pay run you can:
- Calculate basic pay, allowances and overtime
- Pay casual and hourly workers for the time they worked
- Add bonuses, commissions and arrears
- Handle part-month pay for joiners and leavers
- Review everything before it is final
Deductions you do not have to worry about
Statutory and internal deductions are applied by rule. When a rate changes, it is updated in one place.
The system applies:
- PAYE, with reliefs
- NSSF, SHIF and Affordable Housing Levy
- Loans and salary advances, with running balances
- SACCO, union, pension and insurance contributions
- Any other deduction you define
Pay everyone without retyping
Once a payroll is approved, the payment files and payslips are ready to go.
On pay day you can:
- Export bank transfer and M-Pesa payment schedules
- Send each employee their payslip
- Require approval before a payroll is closed
- Correct a mistake with a clear record of what changed
Leave and attendance that feed payroll
Days worked and days off flow into the pay run, so adjustments are not left to memory.
With leave and attendance you can:
- Track leave balances and approve requests
- Record absences and overtime
- Apply public holiday rules
- Carry leave forward or pay it out
Returns ready when they are due
The schedules you file every month come straight from the payroll you just ran.
From each payroll you get:
- Statutory deduction schedules ready to file
- Year-end tax summaries for every employee
- Payroll cost by department
- A full history of every past payroll
Built for everyone involved
Each person gets what they need from the same system, without waiting on someone else for it.
- Business owners
- Confidence that staff are paid correctly and returns are filed on time, and a clear view of what payroll costs.
- HR and payroll officers
- A pay run that takes minutes, with far fewer queries to answer.
- Accountants
- Schedules, payment files and summaries that match, month after month.
- Employees
- A clear payslip every month and a record of their leave and loans.
Set up to fit the way you work
Pay structures differ from one employer to the next. These are set up to match yours.
Settings
- Pay grades and scales
- Allowances and benefits
- Deduction types
- Departments and cost centres
- Pay periods
- Leave types and entitlements
- Approval steps
- Payslip layout
Reports that show how things are going
Ready when you need them, for a day, a month or a year.
Payroll summary per period
Statutory deduction schedules
Cost by department
Loan and advance balances
Leave balances
Overtime and casual pay
Bank and M-Pesa payment lists
Year-end employee tax summaries
Tailored to the way you run things
No two businesses work the same way. We set the system up around your process, bring your existing records across and train your team on it.
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